EMPOWERING COMMUNITY THROUGH COLLABORATION

Committees and Working Groups

The Board of Directors is the governing body of ConnectNY.


2017-2018 Members

Brian Lym, Ex Officio Voting Director
Dean of University Libraries
Adelphi University
Betsy Cawley, Ex Officio Voting Director
Interim Library Director
Bard College
Kristine Kasbohm, Ex Officio Voting Director
Library Director
Canisius College
Steve Black, Ex Officio Voting Director
Associate University Librarian
Colgate University
Joe Shelley, Ex Officio Voting Director
VP for Libraries and Information Technology
Hamilton College
Inga Barnello, Ex Officio Voting Director
Interim Library Director
LeMoyne College
Rebecca Albitz, Ex Officio Voting Director
Library Director
Marist College
Andrew Yeager, Ex Officio Voting Director
Library Director
Medaille College
Rey Racelis, Ex Officio Voting Director
Associate University Librarian
Pace University/Birnbaum Library
Russell S. Abell, Ex Officio Voting Director
Director
Pratt Institute Libraries
Andrew White, Ex Officio Voting Director
Library Director
Rensselaer Polytechnic Institute
Marcia Trauernicht, Ex Officio Voting Director
Interim Director of Libraries
Rochester Institute of Technology
Justin Sipher, Ex Officio Voting Director
Vice President for Libraries & Information
St. Lawrence University
Loretta Ebert, Ex Officio Voting Director
Library Director
Siena College
Marta Brunner, Ex Officio Voting Director
College Librarian
Skidmore College
Frances Maloy, Ex Officio Voting Director
Library Director
Union College
Donna Selvaggio, Ex Officio Non-Voting Director
Chief Librarian
United States Merchant Marine Academy
Christopher Barth, Ex Officio Non-Voting Director
Director of the Library & Associate Dean
United States Military Academy at West Point
Andrew Ashton, Ex Officio Voting Director
Director of Libraries
Vassar College
Pamela Jones, Ex Officio Non-Voting Director
Executive Director
CNY (ConnectNY), Inc.

2017-2018 Members

Kristine Kasbohm (Canisius), Chair
Russell Abell (Pratt), 1st Vice Chair
Andrew Yeager (Medaille), 2nd Vice Chair
Brian Lym (Adelphi), Treasurer
Loretta Ebert (Siena), Secretary
Pamela Jones, CNY


Charge

The Executive Committee is comprised of the Chair, 1st Vice Chair, 2nd Vice Chair, Treasurer, and Secretary. The Executive Director serves as an Ex Officio non-voting member of the Committee.

Meetings may be called by the Chair or by any 3 members of the committee.

The Executive Committee maintains surveillance of the operations and affairs of the Corporation and is empowered to transact only such business as may be necessary between Regular Meetings of the Board of Directors, unless otherwise authorized by the Board.

Financial Duties

  • Oversees audits and the overall fiscal affairs of the Corporation.
  • Develops budget for approval by the Board.
  • Proposes policies governing the finances of the Corporation for adoption by the Board.
  • Endeavors to assure that all the Corporation’s institutional funds are deposited, invested, and withdrawn in a manner consistent with all applicable statutes, regulations, and contractual obligations, if any.
  • Assures that proper federal and state compliance and tax filings are submitted, and that any taxes due have been paid or, otherwise, addressed.
  • Periodically reviews the Corporation’s internal and financial controls, and the adequacy of the Corporation’s insurance coverage.
  • Responsible for strict adherence to the Audit Oversight Policy (By-laws, Appendix D)

Conflicts of Interest Duties

  • Responsible for strict adherence to, and enforcement of, the Corporation’s Board of Directors’ Conflicts of Interest Policy (By-laws, Appendix B)
  • Assures that proper policies and procedures are in place to ensure that all newly-received and annually-submitted Conflict of Interest Disclosure Statements, an unexecuted copy of which is annexed in the By-Laws as Appendix C, are promptly provided to the Chair and shall subsequently see to it that they are properly considered for auditing/financial review purposes.
  • Provides any case-specific Related Party Transaction reports, together with the minutes of any related meetings, to the Chair and makes available for annual audits/financial reviews.

Review of Executive Director

  • The Chair and/or the Executive Committee perform the annual performance review of the Executive Director.
  • The Chair and/or the Executive Committee oversee a compensation analysis of the Executive Director to run concurrently with the annual performance evaluation.
  • In order to determine the reasonableness of compensation as it applies to the Corporation, this compensation analysis shall confirm that:
    • the compensation to be authorized and awarded is reasonable for the services to be provided to the Corporation;
    • there is no relationship between any of the Corporation’s Directors or Officers and the Executive Director, or any other Key Employee(s) (if applicable), other than one of employment;
    • the Executive Director, or any other Key Employee(s) (if applicable), as appropriate, has met, or exceeded, performance expectations; brought value to the Corporation; and/or provided significant contributions to its growth and development;
    • no Director or Officer is a Relative of, or employed by the Executive Director, or any other Key Employee(s) (if applicable), as appropriate, or any entity in which the Executive Director/Key Employee(s) (if applicable) has/have, at least, a thirty-five percent (35%) controlling interest; and,
    • no Director or Officer has a material financial interest affected by the outcome of the compensation review.

2017-2018 Members

Christopher Barth, USMA, Chair
Andrew Ashton, Vassar College
Loretta Ebert, Siena College
Pamela Jones, ConnectNY


Charge

Develops equitable models for funding projects, programs, and membership as needed. The Board Chair appoints the Committee, making appointments representative of the diversity of institutions within ConnectNY.

The Ad Hoc Financial Modeling Committee will:

  • Create equitable funding models for the e-book program to present to the Executive Committee and Board of Directors.
  • Prepare various membership funding models for consideration by the Executive Committee and Board of Directors to fulfill the ConnectNY Strategic Plan 2015-2020 Goal 5-2: Enact variable funding structures within the membership.

2017-2018 Members

Matt Kochan, Canisius College, Chair
Maria Facciolo-Roca, Adelphi University
Bonnie Kupris, Colgate University
Alexa Murphy, Bard College
Thomas Orrange, Medaille College
Brendan Plann-Curley, Pace University
Wendy Way, RIT
Pamela Jones, ConnectNY
Sarah Probst, ConnectNY


Charge

Building on the work of the Community Engagement Working Group, this Committee will be responsible for creating opportunities for staff at all levels and various functions to come together to share ideas and generate recommendations for initiatives.

The Community Engagement Committee will:

  • Develop, schedule, and hold in-person meetings/conferences, and/or plan meetings in coordination with other conferences (e.g. ACRL, ALA, etc.) members may attend.
  • Develop, schedule, and hold virtual meetings for communication across institutions, especially for functional groups.
  • Explore the opportunity to sponsor a conference with appeal outside of CNY.
    • Timeline: September 2017 or later

2017-2018 Members

John Ansley, Marist College
Sean Conley, Siena College
Michelle Gillie, St. Lawrence University
Gail Golderman, Union College
Cindy Li, Colgate University
Greg Murphy, Pace University
David Odum, Medaille College
Pamela Jones, ConnectNY
Sarah Probst, ConnectNY


Charge

The purpose of this committee is to further develop digitization practices and sharing of digital materials.

The Digitization/Sharing Projects and Rights Management Committee will:

  • Identify opportunities for grant funding for digitization and finding aid development.
  • Investigate venues such as EADC and DPLA to share digital materials.

2017-2018 Members

Dung-Lan Chen, Skidmore College, Co-Chair
Peter Koonz, Union College, Co-Chair
Beth Bohstedt, Hamilton College
Judy Diffenderfer, Marist College
Pat Hults, RPI
Alison Larsen, Siena College
Noreen McGuire, Pace University
Debbi Smith, Adelphi University
Lisa Sullivan, Canisius College
Pamela Jones, ConnectNY


Charge

Building on the work of the E-book Working Group, this Committee will be responsible for the overall management, budgeting, and assessment of the CNY e-book platforms.

The E-book Committee will:

  • Perform periodic reviews of vendor performance and user satisfaction.
  • Evaluate e-book platforms, publishers, and vendors and make recommendations to enhance the e-book program.

Summary of CNY E-book Projects

Coutts MyILibrary Pilot Project

  • Company: Ingram Coutts
  • Status: Inactive
  • DRM: Yes
  • Short Term Loans: none, use directly triggered title purchase
  • Purchased Titles
    • Trigger: 2 uses trigger a purchase, upped to 3 2nd half of
      pilot
      Definition of use: Use of the book, except to TOC, cover,
      descriptive metadata. Book can be searched without triggering
      a use.
      Price: varied by publishers, but generally 2 X cloth price
      Simultaneous users: purchased titles initially had unlimited
      use; subsequently downgraded to 3 concurrent users
      Number of loans within an annual cycle: unlimited
  • Available on platform after end of project: yes
  • Annual platform fee: yes
  • Available on Portico?:

Total number of titles purchased: 643

EBL Project – Multiplier Model

  • Company: EBL – Ebook Library; subsequently purchased by
    ProQuest
  •  Status: Inactive
  • DRM: Yes
  • Short Term Loan use triggered eventual purchase of title (actual
    number of short term loans controlled by CNY, moved from 4th use
    to 5th use to adjust ration of purchases/short term loan expenses
  • Short Term Loans:
    • Trigger : use of content outside TOC, index, or cover page
      for more than 5 minutes per day; printing; downloading
    • Price: set by publisher, some % of list price
    • Simultaneous Users: no limit on number of users who can
      access the book at the same time, but each user triggered a
      loan
  • Purchased Titles:
    • Trigger: number of short term loans, set by CNY, varied from
      4th use to 5th use
    • Price: List times 3
    • Simultaneous Users: no limit on number of users who can
      access the book at the same time, but each user used a loan
    • Number of loans within an annual cycle: 325 X 3 (multiplier)
      = 975 divided by loan period (loan period set by CNY); loans
      refreshed annually to original 975; if all loans used within
      a year, access denied until start of new cycle or another
      copy could be purchased
  • Available on platform after end of project: yes
  • Annual platform fee: none
  • Available on Portico:?

EBL Project – Limited Loan (NovaNet model)

  • Company: ProQuest
  • Status: Active
  • DRM: Yes
  • Short Term Loan use triggered eventual purchase of title (actual
    number of short term loans controlled by CNY, currently set to the
    5th loan)
    Short Term Loans:
  • Trigger : use of content outside TOC, index, or cover page for
    more than 5 minutes per day; printing; downloading
  • Price: set by publisher, some % of list price
  • Simultaneous Users: no limit on number of users who can access the
    book at the same time, but each user triggered a loan
  • Purchased Titles:
    • First copy of title:
    • Trigger: number of short term loans, set by CNY,
      currently 5th use
    • Price: List
    • Simultaneous Users: no limit on number of users who can
      access the book at the same time, but each user
      generates a loan
    • Number of loans within an annual cycle: 98 loans to be
      taken as 14, 7-day loans. Loans refreshed annually; if
      all loans used within a year purchase of another copy is
      triggered
  • Subsequent copies of title:
    • Trigger: use of all loans available to the title within
      the annual cycle (number of loans available increments
      with each copy purchase)
    • Number of loans within an annual cycle: 98 loans to be taken
      as 14, 7-day loans X the number of copies. Loans refreshed
      annually; if all loans used within a year purchase of another
      copy is triggered
  • Available on platform after end of project: yes
  • Annual platform fee: none
  • Available on Portico: No

JSTOR Project

  • Company: JSTOR
  • Status: Active
  • DRM: No
  • Short Term Loans: none, use directly triggered title purchase
  • Purchased Titles
    • Trigger: 60 chapter views or 35 chapter downloads
    • Definition of use:
    • Price: list X 8
    • Simultaneous users: unlimited
    • Number of loans within an annual cycle: unlimited
  • Available on platform after end of project: Yes
  • Annual platform fee: Yes – but only if individual library does not
    maintain a JSTOR subscription after CNY cancellation
  • Available on Portico: yes

2017-2018 Members

Russ Abell, Pratt Institute, Goal Sponsor
Michael Arden, USMA
Heidy Berthoud, Vassar College
Eloise Flood, Pace University
Kelly MacWatters, Siena College
Laura Mosher, USMA
Sandy Urban, Adelphi University
Pamela Jones, ConnectNY


Goal

In accordance with Strategic Plan Goal 2-1, the Working Group will: provide new or alternative models of e-resource licensing aligned with realistic needs and available financial resources.

Objective:

  • Prepare a white paper with recommendations for consortial e-resource licensing practices for CNY.
    • Timeline: September 2016 – September 2017

2017-2018 Members

Adger Williams, Colgate University, Chair
M. David Almodovar, Pace University
Deb Bucher, Vassar College
Jennifer Fairall, Siena College
Brian Lym, Adelphi University
Chad Taylor, Medaille College
Pamela Jones, ConnectNY


Charge

The Shared Print Trust Management Committee manages and reports on the operations and projects of the CNY Shared Print Trust.

The CNY Shared Print Trust Management Committee will:

  • Assess the effectiveness of the shared print trust program;
  • Track developments and emerging trends in this field and share new ideas about best practices with the CNY community;
  • Coordinate and communicate retention and review decisions for each CNY Trust project;
  • Form sub-committees and/or project task forces as needed to work on specific projects and functions related to the CNY Shared Print Trust.

History of the Shared Print Trust Project

Project Launch: October 20, 2012

Goal: To further our collaboration through greater mutual reliance on our respective circulating print book collections, and in the process relieving pressure on both library shelf space and storage space. To that end the Committee will:

  1. Provide access to the maximum range of print resources while reducing the level of redundancy among low-use titles while carefully drawing down portions of our individual print collections.
  2. Equitably allocate the deselection & retention of titles.
  3. Identify uniquely held titles and establish a last copy policy for the consortium.

Project Participants:

  • Adelphi University
  • Bard College
  • Canisius College
  • Cazenovia College
  • Colgate University
  • Hamilton College
  • Le Moyne College
  • Medaille College
  • Pace University
  • St. Lawrence University
  • Union College
  • Vassar College

Project partner: Sustainable Collection Services

Criteria for titles included in the ConnectNY Circulating Monograph Project

  • Focus on low use circulating monographs. It was agreed that two copies of each title would be retained for ten years with a data driven review at some mid point.
  • Data set includes:
    • Titles that are currently held by 3 or more institutions in the group
    • Published or added to the collection prior to 2000
    • Last circulation before 2007
    • Titles with 3 or fewer circulations

    Facts about the participating libraries:

    Total number of circulating print books 3,364,553
    # published prior to 2000 2,512,126
    # unique copies within the group 924,962

    Project data:

    Number of allocable titles which will be retained 852,995
    Number of titles which can potentially be withdrawn.
    Each library determines local criteria for their withdrawal process.
    632,352


    The Last Copy Guideline Policy can be found under the “Policies and Statistics” tab here.

2017-2018 Members

Ken Herold, Adelphi University
Ann Minutella, Adelphi University
Jeff Proehl, Canisius College
John Raymond, Siena College
Chad Taylor, Medaille College
Pamela Jones, ConnectNY


Goal

In accordance with Strategic Plan Goal 1-1, the Working Group will: facilitate expertise sharing across ConnectNY institutions.

Objective:

  • Produce a white paper on staff sharing models.
    • Timeline: September 2016 – September 2017

2017-2018 Members

Kristina Bilello, Pace University
Kira Barnes, RIT
James Cho, Adelphi University
Arianna Schlegel, Vassar College
Nikki Shayer, Marist College
Rachel White, Colgate University
Cindy Wolff, Pratt Institute
Pamela Jones, ConnectNY


Charge

Develop shared practices for contribution of bibliographic records in the shared catalog, taking into consideration matters relative to both the user experience and the metadata structure.